Purchase Specialist

Job Description :

Coordinates and facilitates the procurement requirements of the program office on the basis of the procurement policy guidelines.

• Pre-qualification of suppliers as provided in the procurement policy

• Compliance with procurement procedures as per Field Operations Manual.

• Creates purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached

• Ensuring that invoices received reconcile to purchase orders and created and matching receipts to purchase orders

• Carries out periodic controls to ensure that the filing system are properly used and that documents being regularly filed and easily accessible

• Carries out periodic controls to ensure that the filing system are properly used and that documents being regularly filed and easily accessible

• Develops and maintains an archive policy for the regional office based on contractual and legal requirements; supports the country offices to develop and maintain archiving policy

•Negotiate and manage contract terms with suppliers to ensure value for money, quality standards and delivery terms with technical and operational input from stakeholders and colleagues

•Review and negotiate existing agreements to optimise commercial terms

•Work with suppliers and have a process in place to measure effective performance, quality and compliance. Measure against KPI criteria if these exist

•Ensure parts are sourced in full and aligned to production schedules and customer requirements