Business Support Administrator

Vacancy at New Forests: Business Support Administrator

Job Details

• **Vacancy Name:** Business Support Administrator
• **Vacancy No:** VN102
• **Description:** New Forests is offering a great opportunity for a suitable candidate to join our team. This role will allow you to acquire and develop office administration skills and is ideal for a person who wants to take their first main step in their career. Reporting to the Director Business Services, this Australian-based role is focused on providing valuable business support primarily to the Sydney office but also assisting the Melbourne and New Zealand offices of New Forests.

About New Forests

New Forests is a global investment manager of nature-based real assets and natural capital strategies. We manage a diversified portfolio of sustainable timber plantations and conservation areas, carbon and conservation finance projects, agriculture, timber processing, and infrastructure. We aim to generate shared prosperity for our clients and the communities in which we operate and accelerate the transition to a sustainable future.

Key Responsibilities

• **External and internal communication:** managing reception as first contact to the office, addressing general company inquiries, maintaining internal corporate Internet content, maintaining phone lists, organizing couriers, collecting mail.
• **Onboarding/Offboarding of employees:** preparing induction welcome packs, completing the induction checklist, coordinating orientation, managing the exit process as per the checklist, managing PC/mobile phone onboarding and offboarding.
• **Travel bookings:** managing cancellations, supporting group and more complex travel arrangements.
• **Expense Administration:** processing supplier orders, invoices, and other business expenses.
• **Security/safety:** ordering, assigning, and tracking key cards, lockers, keys; managing security and other bins, first aid, fire warden.
• **Office duties:** managing the kitchen, backroom, stationery cupboard cleanliness, tidiness, ordering, restocking supplies; managing ordering office supplies, stationery, business cards, first aid kits, office equipment, plants; submitting accounts payable invoices for the above.
• **Organizing building maintenance:** including cleaning, waste management, repairs.
• **Providing general office administrative support:** including printing, photocopying, scanning, archiving.
• **Organizing catering:** as required.
• **Managing boardroom/meeting room bookings:** facilities, including video conference equipment.
• **Organizing staff social functions:** e.g. lunches, drinks, fundraising days, team building events, e.g. golf day and volunteer days.
• **Scheduling and booking group sessions:** i.e. cross-team training, off-site events.

Qualifications, Experience, and Strengths

We are seeking candidates with the following qualifications, experience, and strengths:

• Strong time management and organizational skills with the ability to prioritize effectively.
• Strong written and verbal communications skills.
• An ability to work independently and take ownership of the role.
• Multitask focus with the capability to manage and ensure completion of several disparate tasks.
• Team player with a genuine desire to assist and support people.
• A positive, can-do attitude.
• A keen attention to detail.
• Good Microsoft Office skills (Outlook, Word, Excel, Windows 10/11).
• Desire and capability to assist with basic PC, printer, conferencing support.
• Interest in sustainability.

How to Apply

We pride ourselves on having a supportive New Forests culture that is inclusive to all, and we would love to learn how you can bring your unique skills and experience to our business. If you have experience in any of these areas, we encourage you to apply for our roles even if you only meet some of the criteria. To apply, please provide your resume in PDF format. Phone calls will not be accepted; however, you may contact us through email at careers@newforests.com.

New Forests is a Certified B Corp and an Equal Opportunity Employer that values diversity and inclusion. We offer flexible working arrangements to all employees to support their work-life balance.

Location

• **City:** North Sydney
• **Region:** New South Wales
• **Country:** Australia
• **Postal Code:** *(Provided in the original content but not included here for privacy)*
• **Work Location Options:** Sydney

For more information, please visit New Forests Company Website.